Effective Date: April 15, 2026
SAI Exchange (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website saiexchange.org and use our services. Please read this policy carefully. If you disagree with its terms, please discontinue use of our site.
1. Information We Collect
We may collect information about you in a variety of ways, including:
- Personal Data: Name, email address, phone number, mailing address, and other identifiers you voluntarily provide when filling out forms, applying for programs, or contacting us.
- Application Data: Information submitted as part of student or host family applications, including academic records, date of birth, nationality, and emergency contact details.
- Usage Data: Information automatically collected when you visit our site, such as your IP address, browser type, pages visited, and time spent on pages.
- Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience. See our Cookies and Preferences page for more details.
2. How We Use Your Information
We use the information we collect to:
- Process and manage student exchange program applications
- Match students with appropriate host families
- Communicate with applicants, host families, and partner organizations
- Send program updates, newsletters, and important notifications
- Improve our website and services
- Comply with legal obligations and regulatory requirements
- Protect the safety and welfare of students and participants
3. Sharing Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information with:
- Partner Schools and Organizations: To facilitate program placements and educational arrangements.
- Host Families: With your consent, to facilitate student placement.
- Government Authorities: When required by law, visa processing, or regulatory compliance.
- Service Providers: Third-party vendors who assist with website operations, email communication, or data storage, under strict confidentiality agreements.
4. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. When data is no longer needed, we securely delete or anonymize it.
5. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- The right to access the personal information we hold about you
- The right to request correction of inaccurate data
- The right to request deletion of your personal data
- The right to withdraw consent at any time
- The right to data portability
- The right to lodge a complaint with a supervisory authority
To exercise any of these rights, please contact us at info@saiexchange.org.
6. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Children’s Privacy
SAI Exchange works with minor students as part of our core programs. We collect information about minors only with verifiable parental or guardian consent, and we handle such information with the highest level of care and security in compliance with applicable laws, including COPPA (Children’s Online Privacy Protection Act) where applicable.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal information.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we protect your information.
10. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us:
SAI Exchange
Email: info@saiexchange.org
Website: saiexchange.org